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Many teams, including ours, used email for deadline and project management. But email was designed in 1965 to provide simple, one-to-one communications, group communication.
There are 7 major issues when email is used as a group communications and project management tool.
Email boxes are stuffed, and productivity is plummeting. Failure to see the 20 or more critical emails for approvals or discussions means deadlines are missed, discussions are misconstrued, teammates are upset, and the worst, productivity plummets. But how can you tell what's important, what's personal, what can be put on hold and what's just spam in that overwhelmed email box?
Remindo makes sure nothing is missed by automatically sorting messages and discussions into workgroups. New activity, document approvals, and urgent messages will appear in the Recent Activity section, where the manager gets a quick, high level view of everything requiring attention. If details are needed, the manager simply opens the message thread and gets access to all past discussions, documents, or other files.
Even when all team members are copied on an initial discussion thread, critical files get missed. Inevitably, someone does not "reply to all," the discussion splits off into multiple threads, and someone is out of the loop. Multiple discussions equal multiple versions of the same file, and more confusion. Good luck finding the right file in that giant inbox, mixed in with every other discussion, file, notification, reminder, and approval request.
Remindo minimizes multiple threads! Every discussion and file is kept within the workgroup, with little chance of creating multiple threads. In those cases where a single discussion spawns multiple, legitimate, discussion threads, the workgroup still keeps them nice and organized, and out of the email mess.
If someone is left off an email cc:list, a knowledge gap is created, and the team efficiency is ruined. Teamwork is best when everyone's in the loop.
Remindo workgroups work like an automated cc:list to ensure everyone is in on the conversation. Every discussion and file is kept within the workgroup so everyone keeps up with the conversation. Even a team member that isn't directly involved in the discussion can browse through discussions and keep up with the project.
The effectiveness of most email searches is limited if you don't know the exact spelling of the file or remember words that went into the conversation. In an overcrowded inbox, a search wastes critical time while looking for the latest version of a file or making sense from multiple discussion threads. It's like digging through a big, messy box while wearing opaque glasses.
Remindo eliminates the need for search by keeping every discussion inside workgroups. The latest update on any particular topic is easily found in the discussion. Files are tagged and categorized so they are easy to find even if the exact file name is not known.
It's a waste of time for a manager to search through an overflowing inbox to find all the forms, documentation, and relevant discussions for a new team member. Someone (you!) has to find the right forms, open the related email strings, and send them, one by one, to the new person.
Remindo makes sure nothing is missed by automatically sorting messages and discussions into workgroups. New activity, document approvals, and urgent messages will appear in the Recent Activity section, where the manager gets a quick, high level view of everything requiring attention. If details are needed, the manager simply opens the message thread and gets access to all past discussions, documents, or other files.
When a teammate leaves an organization, knowledge leaves in the form of customer presentations, product documents, and project notes. If it's an internal person, the IT staff has a shot of finding the documents on the person's hard drive, as long as they know the file name. If the file is on a client's computer, good luck...
Remindo maintains all group knowledge in the workgroup and stops the knowledge drain. All discussions and files are kept in the online workgroup, and not on someone's computer. When a team member moves on to the next opportunity, or a computer crashes, the files are maintained in the workgroup, they are not lost, and you don't have to bother IT!
File distribution is a hassle. Employees always need vacation requests, health insurance forms, legal documents, product documentation, and many other files. Email distribution of these files creates innumerable copies, uses up storage, and clogs email servers, wasting storage space and energy!
Remindo frees up storage and unclogs the email servers. All documents loaded into a workgroup can be tagged, allowing quick and easy access to any document. And as the only service that supports files up to 200 MB, Remindo is the best solution for online file storage.